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Last Message Posted: 18/8/2008 2:57:33 PM

Last Review/Updated: May 15, 2008 16:01

Full Table of Tips

Topic Area	Date – Last Published	Title	Purpose

General	Apr.04/06	Registry Training Modules Upgraded to Improve Effectiveness	This Tip informs stakeholders that Registry training modules outlining how to manage and request Registry reports and queries have been revamped to improve their effectiveness
General	Apr. 29/05	Registry Hours of Operation	This alert is to provide background to the current Registry hours of operation.
General	Feb. 04/05	Registry Server-to-Server Pages to be Replaced by August 6th, 2005.	This tip informs Registry users that two new pages have been introduced relating to Server-to-Server Upload. These pages are intended to replace existing Server-to-Server pages that will be discontinued.
General	Jan. 31/05	Gas Royalty Year End Close Out (YECO) Process: Eliminated	Subsequent to the tip released on January 14, 2005 outlining the new YECO warning message, this tip outlines that effective February 1, 2005, the Department of Energy (DOE) Gas Royalty Year-End Close Out (YECO) process will be eliminated and the Department of Energy (DOE) will no longer operationally close out a production year two years after the end of the production year. Therefore, effective February 1st, 2005, the DOE will no longer require a YECO override form and the Gas Royalty Mineral Revenues Information System (MRIS) will not reject any royalty related submission made in the Registry for a non-statute barred production period.
General	Mar. 17/04	“First In – First Out” rule now applies for Warning Report requests & Monthly Batch Submissions	This tip informs Registry clients that the Registry has implemented a First In/First Out rule for the error warning report requests and monthly reporting batch submissions. Clients will now get their results back in the order in which they submitted their data and report requests.
General	July 08/03 Updated Apr 28/08	Security Best Practices: Registry Passwords	This tip informs stakeholders that for security reasons they should update their Registry password.
General	May 8/03	Contact Us	This tip outlines ways clients can submit feedback (positive or negative) to the Registry team regarding Registry performance and other issues.
General	Mar. 28/03	Help your Service Desk analyst help you	How to better prepare to deal with Registry Service Desk
General	Feb. 25/03	How Stakeholders can achieve greater benefits working with the Registry	Four hints – early submissions, time of use, ZIP multi files and Limit Scope of Report Requests – to assist in better use of the Registry

Allowable Costs	May 03/06	Timing of DOE Allowable Cost Responses	This Tip outlines the timing of Registry/DOE responses for Allowable Costs Set-up and Editing.
Allowable Costs	Apr.04/06	Granting Users Access to Allowable Costs (AC1-5) Registry Functionality	This Tip outlines the steps required to grant Registry Users access to the Allowable Cost data (AC1, AC2, AC3, AC4, and AC5) via functionality that is available in the Registry.
Allowable Costs	Jan. 23/06	Ownership Changes for a Facility Cost Centre (FCC) - AC1	This tip informs clients that files will be rejected if they contain duplicate sections within one transaction when submitting a batch file for ownership changes for a Facility Cost Centre (FCC) - AC1
Allowable Costs	Oct. 12/05	Reminder: Timing of DOE Confirmation for FCC Changes	This Tip is to remind clients that the Department of Energy (DOE) cannot confirm Facility Cost Centre (FCC) changes during the time the DOE Gas Royalty Invoices are being processed. Completion of FCC set-ups (i.e. recieiving your new FCC ID from DOE), however, is not impacted by the DOE Gas Royalty Invoice processing cycle.

Business Associate (BA)	Mar. 16/05	Reviewing Business Associate (BA) WIO roles	This tip informs Business Associates (BAs) of the importance of making sure they have the Working Interest Owner (WIO) role assigned and the appropriate start and end dates are set up properly in the Registry.
Business Associate (BA)	Mar. 26/03	How to set up Amalgamation Information in the Registry	Outlines the steps clients must take in order to properly undertake an amalgamation and have this information reflected in the Petroleum Registry of Alberta

Reports & Queries	Aug. 8/05	Well Infrastructure Report Enhancements	This tip informs clients of substantial changes to the Well Infrastructure Report.
Reports & Queries	Dec. 20/04	How to A void a Common Query Problem: Allocations	The purpose of this tip is to show clients how to avoid a common problem that arises when they perform a query and then perform another query with the same key data.
Reports & Queries	May 31/04	Retrieving Information from the Petroleum Registry of Alberta	This tip provides simple instructions for how to retrieve information from the Petroleum Registry of Alberta
Reports & Queries	Jan. 09/04	ERCB Non-compliance Report summary now available in CSV format	This Tip outlines enhancements made to the Registry's Request for EUB Non-compliance Reports screen that will give stakeholders output selection options for these reports
Reports & Queries	Apr. 04/03	Report Request Strategies	This tip is designed to assist users in being more efficient and effective in retrieving reports from the Registry.
Reports & Queries	Dec. 06/02	How to print an on-line query	This tip outlines how users print an on-line query by using “File-Page Set-up” and not the print icon.

Monthly Reporting Allocations	May 03/05	Alternatives to Requesting the SAF/OAF Ensure Complete Report.	This tip lists alternative ways that Registry clients can retrieve information found within the SAF/OAF Ensure Complete Report.
Monthly Reporting Allocations	May 03/05	Differences between DOE and Registry Ensure Complete Reports Explained.	This tip outlines the major differences between DOE and Registry Ensure Complete reports.
Monthly Reporting Allocations	Apr. 08/05	Changes to the Registry Ensure Complete Report CSV File	This tip informs users of recent changes to the Facility ID area of the Registry Ensure Complete Report CSV file.
Monthly Reporting Allocations	Apr. 08/05	Grouping of Oil, Condensate and C5-SP for allocation purposes	This tip informs users that at the battery and gas plant level allocations can be submitted at the product group level if the activities (from/to and cascade fields) match.
Monthly Reporting Allocations	Dec. 08/04	Changes in Reporting Allocation Information	This tip outlines changes in allocation information that allows a cascaded-to facility operator named on a SAF/OAF, to query or run reports on the facility that cascaded data to the facility operator.
Monthly Reporting Allocations	Sept. 02/04	New Button for SAF/OAF Ensure Complete Report	This Tip informs clients of a new button on the SAF/OAF Ensure Complete report that allows users to quickly select only the facilities that they have been assigned.
Monthly Reporting Allocations	Sept. 02/04	Partner Reporting: New Allocation - WIO Report	This Tip outlines the contents of the Registry new Allocation - WIO report.
Monthly Reporting Allocations	Sept. 02/04	SAF/OAF Ensure Complete Report now available in CSV format	This Tip informs clients that the SAF/OAF Ensure Complete report can now be requested in CSV format.
Monthly Reporting Allocations	July 22/04	Partner Reporting: Industry Ensure Compete Sweep	This tip outlines a new Registry Ensure Complete sweep process for industry partner reporting purposes.
Monthly Reporting Allocations	June 29/04	Partner Reporting: Changes to Allocations submission rules for NGL products	This Tip outlines rule change related to allocation submissions for NGL products to the Registry.
Monthly Reporting Allocations	Mar. 24/04	OAF Report Changes	This tip informs clients about changes to the Registry OAF Report, which were implemented March 3, 2004.
Monthly Reporting Allocations	Jan. 22/04	Changes to the Volume Variance Report	This tip informs clients of changes to the Registry's Volume Variance Report.
Monthly Reporting Allocations	Aug. 28/03	Cascade functionality for Allocations made easier to use	This tip informs users that the Registry team has added a new button to Allocation screens to make it easier to use the cascade functionality.
Monthly Reporting Allocations	Apr. 11/03	Avoid timeouts when requesting SAF/OAF Ensure Complete Reports	This tip outlines how users can avoid timeouts and/or rejection of their request for a SAF/OAF Ensure Complete report.
Monthly Reporting Allocations	Apr. 01/03	Responding to Cascades	This tip outlines what steps clients must perform if they choose to submit their SAF/OAF allocation before they are cascaded to.
Monthly Reporting Allocations	Mar. 11/04	How to confirm if your SAF/OAF allocations are complete and correct – for crown and by-product royalty purposes	This tip explains that there are two types of reports that can provide complete and correct information regarding SAF/OAF allocations– for crown and by-product royalty purposes.
Monthly Reporting Allocations	Feb. 11/03	Submitting static SAF and OAF to the Registry	This tip outlines issues with Registry generated static factors and explains how users can submit them to the Registry.
Monthly Reporting Allocations	Jan. 30/03	Problems caused by downstream operators using ALL when submitting SAF/OAF	Downstream use of ALL causes issues for upstream operators. This tip explains how to avoid problems.
Monthly Reporting Allocations	Dec 20/02	DOE: Royalty Triggers	Explains what activities are considered royalty triggers by DOE.

Monthly Reporting Pipeline Splits	Jan 9/08 Updated: Feb 12/08, May 5/08	Reducing the Risk of Receiving DOE Oil Penalties	This document outlines how oil well/battery operators can avoic penalties by improving compliance with respct to conventional oil delivery and reporting in accordance with Alberta Energy's applicable Petroleum Royalty Regultions. This tip provides a link to the new DOE IL 2008-15 explaining changes to the appeal process in circumstances where the royalty attributes (vintage and royalty programs) have changed.
Monthly Reporting Pipeline Splits	Aug. 8/05	Changes to Query Results of Transportation Allowance and Overdelivery Claims	This tip informs clients of changes to the results the Registry will return when they query Transportation Allowance and Overdelivery Claims screen for a single delivering facility
Monthly Reporting Pipeline Splits	Feb. 07/03	Use the correct Contract Number format for APMC Transportation Allowance Claims and/or Pipeline Splits	Registry will default contract number if field left blank. If the contract number is added incorrectly (no hyphen) then a duplicate line is produced.
Monthly Reporting Pipeline Splits	Nov. 13/02	Pipeline splits involving waste plant facilities	How to identify the pipeline split in the Registry since waste plants are not valid reporting facilities.

Monthly Reporting Volumetrics	Mar 6/08	Access Changes to Gross Volumetric Data (Security Banket)	This tip describes changes to the Registry's "Volumetric Security Blanket" to allow more data to be available to non-operators, effective March 6, 2008.
Monthly Reporting Volumetrics	Dec 06/07	New Statute Barred Rejection Indicator on the Registry	This tip is to inform users of a new Registry notification regarding Statute Barred rejections occurring within the Department of Energy (DOE). This new message is effective December 6th, 2007.
Monthly Reporting Volumetrics	Mar. 03/06	Changes to the ERCB Noncompliance Report	This tip informs users of changes to the EUB Noncompliance Report (related to “VME0015: Metering difference is over 5% and less than 20%” warning) that are designed to make the Report easier to use.
Monthly Reporting Volumetrics	Feb. 08/06	Tips for Clearing ERCB Noncompliance Errors	This tip outlines how stakeholders can correct their EUB noncompliance errors.
Monthly Reporting Volumetrics	Dec. 16/05	ERCB Enforcement of Low Risk Noncompliance	This tip informs Registry clients of how the EUB enforces low risk noncompliance.
Monthly Reporting Volumetrics	Dec. 16/05	ERCB: Review of Low Risk Enforcement Actions Volumetric Deficiencies Letter ERCB:Enforcement Action Review Template	These links explain and outline what steps a facility operator can take to appeal a EUB enforcement decision
Monthly Reporting Volumetrics	Link	ERCB: Non-compliance fees related to Registry Error messages	Link to table that outlines EUB non-compliance fees related to Registry error messages.
Monthly Reporting Volumetrics	May 06/05	ISC Balancing Tool for Meter Stations	This tip informs clients of a spreadsheet that is being made available to assist CSOs balance their in-stream component in cases where the meter station has more than one linked facility associated with it.
Monthly Reporting Volumetrics	Apr. 28/05	Changes to Submissions at Gas Effluent Measurement Batteries	This tip informs users of a EUB requested change to the Registry that requires clients to include proration factors when submitting the activity of PROD at a Gas Effluent Measurement Battery (sub-type 362).
Monthly Reporting Volumetrics	Dec. 30/04	Important Information for CSO's - Re: Clean-up of Gas Pipeline Non-Compliance Errors	This alert informs CSO's and gas facility operators of the need to clean-up their out of balance reporting numbers at meter stations to avoid EUB Non Compliance fees.
Monthly Reporting Volumetrics	Dec. 09/04	New Button and other Changes to the ERCB Non-Compliance Report	This Tip informs clients of a new button and other changes on the EUB Non-compliance report. The new button allows users to quickly select only the facilities they have been assigned. This Tip also informs users of other changes to the report name, which allows users to quickly identify how the report was created.
Monthly Reporting Volumetrics	Dec. 03/04	Eliminating Meter Station Balancing Errors	This tip outlines the addition of a new Registry edit that will reject the CSO submission if it does not balance to the existing Meter Station (MS) operator submission. The edit does not apply to auto-populated meter stations.
Monthly Reporting Volumetrics	Dec. 03/04	Enhancements to Operator Calculated Oil Crown Royalty	This Tip outlines the impact enhancements will have on the Operator Calculated Oil Crown Royalty aspect of Partner Reporting.
Monthly Reporting Volumetrics	Nov. 08/04	New Warning Notice for Volumetric reporting	This Tip informs clients of a new warning notification associated with Volumetric reporting in the Registry. A warning notification will be sent or displayed on screen when the activity of “SHUTIN” is reported at a “Suspended” well.
Monthly Reporting Volumetrics	Aug. 19/04		This tip outlines recent changes to the Volumetric Submission requirements for In-Stream Components (ISCs) and Energy at certain facility types.
Monthly Reporting Volumetrics	May 31/04	Partner Reporting – Distribution Lists (Changes to the Security Blanket)	This Tip outlines the impact enhancements will have on the Registry's Security Blanket.
Monthly Reporting Volumetrics	May 19/04	Reporting Changes for Oil/Liquid Pipelines and Terminals	This tip is to inform operators of Registry enhancements that will create changes to volumetric reporting at oil pipelines and terminals.
Monthly Reporting Volumetrics	May 19/04	Reporting Changes for Gas Pipelines and Meter Stations	This tip is to inform Operators of Registry enhancements that will create changes to volumetric reporting at gas pipelines and meter stations.
Monthly Reporting Volumetrics	Jan. 30/04	Proper Use of PURREC and PURDISP	This tip outlines the proper use of PURREC (purchased receipt) and PURDISP (purchased disposition) when reporting volumetrics and allocations in the Registry. Note: PURDISP is an auto-created transaction; this activity cannot be directly reported in the Registry.
Monthly Reporting Volumetrics	Nov. 18/03	Reporting regarding Waste Plants, Custom Treaters, Injection Facilities and Clean Oil Terminals	This Tip outlines and clarifies the reporting requirements for waste plants, custom treaters, injection facilities and terminals and informs the operators of facilities that deliver product to them what to expect when these reporting requirements are met.
Monthly Reporting Volumetrics	Sept 15/03	Use of Filters	This alert outlines how users of the Registry can use the filter on the Well Activity View of the Facility Activity screen to see all volumetrics for a specific well at that facility.
Monthly Reporting Volumetrics	Apr. 23/03	Confirming and/or querying submitted volumetric data in the Registry	This tip outlines how clients should confirm and/or query the volumetric data they submitted to the Registry.
Monthly Reporting Volumetrics	Mar. 11/03	Understanding the “invalid facility” message	Identifies likely causes of error message “invalid facility”.
Monthly Reporting Volumetrics	Jan. 22/03	Accommodating an incorrect opening inventory for October 2002 production month	Explains that users cannot change their Oct 2002 production month opening inventory in the Registry.
Monthly Reporting Volumetrics	Dec. 06/02	Ensuring you are editing the latest data in the Registry	Explains why client should not use “Edit Volumetric Submissions” when trying to work with latest data in the Registry
Monthly Reporting Volumetrics	Dec. 06/02	Understanding “P” for pending	Explains why Registry places red “P” on volumetric page and why Registry removes it.

User Set-up	Nov. 07/02	Shortcut for creating “comprehensive” user accounts	This shortcut can be used if BA USA knows that they want to set up a new Registry User Account and assign ALL Unit Tasks that are available to their BA.
User Set-up	Nov. 07/02	Link your users to designate user roles	Link your users to user Roles owned by contracting or subsidiary BAs.

Infrastructure Reporting	Nov 29/07	Three New Fluid Types for Shale	This tip informs Registry users that on December 6th, 2007, three new fluid types for Shale wells will be incorporated in the Registry. These new fluid types will be found on the Edit Well Status Screen.
Infrastructure Reporting	May 12/06	Linking and Reporting Licensed Water Source Wells	This tip identifies linking and reporting requirements for licensed water source wells.
Infrastructure Reporting	May 04/05	Changes to On-line Edit Well Status Screens	This Alert outlines the changes to the on-line Edit Well Status screens and processes that also impact the Commingle Event screen and updating Gross Completion Intervals (GCI).
Infrastructure Reporting	Oct .06/04	New Well Status for Coal Bed Methane to be added to Registry	The alert informs Registry users that as of October 6, 2004, there will be new well statuses for Coal bed Methane (CBM) wells incorporated in the Registry. These new statuses will be found on the Edit Well Status screen.
Infrastructure Reporting	Mar. 04/04	ERCB Reduces Undefined Pool codes	This tip informs clients of the impact resulting from the EUB reducing the number of Undefined Pool codes.
Infrastructure Reporting	Mar. 04/04	New Well Status: Gas Test Completed	This tip informs clients of the introduction, and the workings, of a new well status: Gas Test Completed.
Infrastructure Reporting	Nov. 27/03	New pool codes for commingled wells	This Tip informs stakeholders how to update the commingled well status when a well is commingled prior to the EUB issuance of the MU order.
Infrastructure Reporting	June 12/03	Well status change rejected because of Packer/Bridge Plug Issues	This tip outlines issues with packer data when licensees submit a well status change.
Infrastructure Reporting	June 6/03	Gross Completion Interval (GCI) error messages	Identifies the method to resolve GCI error messages that occur when licensees attempt to make a well status change.
Infrastructure Reporting	May. 14/03	The timing of ERCB infrastructure data updates to the Registry	This tip outlines the timing of EUB infrastructure updates and when they are available in the Registry. This tip also explains how the EUB and the Registry deal with errors in the infrastructure data.
Infrastructure Reporting	Feb. 20/03	Problems wells and other infrastructure issues	What to do about common infrastructure related problems that prevent submission to Registry
Infrastructure Reporting	Jan. 22/03	Establishing a missing well to facility link	This is for missing well to facility link, NOT for changing link.
Infrastructure Reporting	Jan. 22/03	Wells Linked to Inappropriate Fluid Type Facility	Stakeholders may have wells that are attached to an inappropriate facility. The EUB requires that wells be linked to facilities that are the same fluid type.
Infrastructure Reporting	Jan. 22/03	Well to Facility link	Outlines two well-to-facility link processes in the Registry
Infrastructure Reporting	Nov. 14/02	Reminder regarding the correct format for well and facility licence numbers	Explains the correct format to use for inputting well and facility licence numbers to avoid error messages
Infrastructure Reporting	Nov. 13/02	Setting up a new sweet single well facility	Outlines procedures required to successfully set up a new sweet single well facility
Infrastructure Reporting	Nov. 05/02	Facility Infrastructure: Returned Gas eligible for Gas Credit	Operators may be overlooking their eligibility for gas credits

Ministry Invoices & Statements	Oct. 04/04	New “Date Received” column added to Registry's Manage Ministry Reporting Screen	This tip informs users that on October 6, 2004, a “Date Received” column will be available on the Registry's Manage Ministry Reporting screen.
Ministry Invoices & Statements	May 14/03	Update: DOE Provisional Assessment Reports	This tip informs clients that the Department of Energy (DOE) recently introduced some changes with the Provisional Assessment reporting suite.
Ministry Invoices & Statements	Jan. 15/03	APMC Operator Royalty Delivery Confirmation Reports	This tip informs stakeholders that the APMC “Operator Royalty Delivery Confirmation Report” shows changes from a terminal code to a custom treater code that should be ignored for purposes of Registry reporting.
Ministry Invoices & Statements	Jan. 13/03	Correcting & Avoiding errors that result in Provisional Assessments	Outlines ways for users to avoid and correct errors that result in Provisional Assessments from the DOE.

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